Letter of Resignation: The Definitive Guide + Samples, Templates, Examples. Everything You Need to Know to Quit Your Job in a Professional Manner

Jul 6, 2020 | 0 comments

How to write a letter of resignation in order to quit your job in the most professional manner with templates and real examples

I.     Introduction

So, you’ve finally decided to quit your job for good.

Well done!

Whether you are moving on to a better position, leaving a toxic workplace, having a baby, or retiring, such a major life change is neither simple nor easy. It takes courage and a huge leap of faith.

To help make things easier for you, we have compiled the most comprehensive step-by-step guide to writing a superb letter of resignation.

Better still, we will share our tried-and-tested expert tips on how to quit your job in a professional manner.

But that’s not all.

We will also provide you with ready-to-use resignation letter templates for any situation. Simply enter your personal details, then print and sign the letter, and you are all set and ready to go.

And, to top it all off, we will end with a free bonus giveaway: a checklist of insider tips on how to capitalize on your resignation and make it work for you and your future success.

In short, if you want to:

  • Avoid burning bridges
  • Leave a good final impression
  • Be both honest and professional
  • Quit your job with elegance and dignity
  • Use your resignation to boost your career

… you need to read this.

So, sharpen your pencil and your mind — and let’s get writing. Your new life awaits.

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Letter of Resignation: The Definitive Guide + Samples, Templates, Examples. Everything You Need to Know to Quit Your Job in a Professional Manner

II.     Before You Hand in Your Letter of Resignation

You may be tempted to write your resignation letter, hand it in, and get it over with as soon as possible. That, however, would be a mistake — even if you are dying to leave your workplace. There are a few preliminary steps that are an absolute must if you want to make the most of your resignation.

➤ What to Do

» Make Sure You Have a New Job on Standby

When it comes to your career and livelihood, always err on the side of caution. Unless you have zero financial concerns, you should have your next job lined up before quitting the current one.

If you don’t have a full-time job offer yet but absolutely need to quit as soon as possible, then consider a temp position, freelancing, or even jobs that are not in your typical line of work. Any job is always and infinitely better than no job at all.

It’s not just about the money — having a gap in your resume without a reasonable explanation could also seriously hurt your career prospects.

Pro Tip:

Think outside the box and consider temp jobs and freelancing.

» Set Your Finances in Order

Life is unpredictable, and anything could and does happen.

You may not start that new job after all, or you could quit after only a few weeks or months in. Worse, you may fail your trial period — or simply get fired. Unexpected and costly health or family issues could also come up.

That is why you need to make sure you have enough savings to cover three to six months’ worth of expenses. If you have a family to support, make that a whole year.

It is also a good idea to have some form of passive income. Examples include investing in the stock market, renting your property or car, or starting a blog, YouTube channel, or an online course. It may take a while to get a steady stream of income, but the effort is definitely worth it.

Pro Tip:

Having a steady flow of passive income is just as important as having savings.

» Talk Things Through with Your Family

Unless you live in a single-person household, you should discuss your plans for the future with your family. Make sure that your spouse or partner is fully briefed and on board with the idea. If your resignation is likely to affect your children, take the time to reassure them, and manage their expectations.

Topics that you and your partner may wish to talk about include:

  • Finances
  • The division of responsibilities and household chores
  • Commute routes and times
  • General logistics
  • Any other part of your family life that is likely to be affected by your career change

» Take Out an Insurance Policy

We said it before, and we’ll say it again: life is unpredictable.

If you haven’t already done so, take out a comprehensive insurance cover — even if you think you have more than enough savings. Make sure to get a life and health insurance for both yourself and your family members. Don’t forget to also insure your vehicles and properties.

» Review Your Employment Contract, Company Policy, and Relevant Legislation

Do your homework and get to know the rules.

Re-read your employment contract and double-check the minimum notice period — it may be longer than you remember it to be.

Make sure also to review your company policy. Things to pay attention to include:

  • The leaving salary and any benefits you are entitled to
  • Your pension plan and continuing health insurance
  • How to claim unused sick and annual leave

It is also a good idea to get familiar with the relevant labor and employment legislation, especially if you are worried about legal liability, or your employer is particularly litigious.

Pro Tip:

If you work in a high-risk or litigious industry, you may want to speak with a lawyer or other legal professional before handing in your resignation.

» Pick Your Timing Wisely

Losing an employee inevitably poses challenges for any workplace. To help make things easier for both yourself and your colleagues, try to choose a slower period to announce your resignation.

Ideally, you want to avoid periods with looming major deadlines, high customer demand, or other big changes at your workplace.

» Pack Your Things

Your last weeks at work are likely to be stressful and emotional as it is. Don’t make your life any more complicated than it needs to be by putting off packing your belongings until your last day.

To ensure a smooth transition, start clearing and taking out your stuff at least a couple of weeks before you hand in your resignation. Also, be discreet about it by removing only one or two items at a time.

» Wipe Clean Your Electronic Devices

If you have a work PC or smartphone, make sure to delete all personal data, files, emails, and messages before you leave. Don’t forget to download and save any important files and contact details you might need in the future.

» Give Your Boss and HR a Heads-Up

There is more to quitting a job than just handing in a piece of paper. Before sending your resignation letter, request a one-on-one meeting with your direct manager and deliver the news personally. Depending on your workplace, you may also have to speak with other staff members in managerial positions as well as HR.

At the meeting, remember to remain calm and respectful. Now is not the time to confront your boss or vent your pent up frustration. You don’t need to be fake or even smile, but you must behave professionally.

Keep the conversation simple and to the point. Tell your boss that you are leaving and let them know when your last day is going to be. You don’t have to explain yourself or give a reason for quitting unless you want to. However, if you are on good terms, it’s good manners to thank them for their support, express regret that you are leaving, and mention your plans without going into too much detail.

➤ TL;DR: Key Takeaways

  • Make sure you have a new job on standby: An offer for a full-time position is best, but you could also consider a temporary or freelance job as well as jobs in different industries.
  • Set your finances in order: Try to have enough savings to cover the next three to six months, preferably a year. Ideally, you should also have some form of passive income.
  • Talk things through with your family: Key topics for discussion include the family budget, the division of family and household responsibilities, commutes, and general logistics.
  • Take out an insurance policy: Make sure both you and all your family members have a comprehensive life and health insurance. Don’t forget also to insure any vehicles and properties you own.
  • Review your employment contract, company policy, and relevant legislation: Double-check the minimum notice period; your leaving salary, benefits, pension plan, and continuing health insurance; and how to claim unused sick and annual leave.
  • Pick your timing: If you can, choose a slower time to resign and avoid periods with looming deadlines, high demand, or other major changes.
  • Pack your things: Start packing your stuff discreetly at least two weeks before you hand in your resignation.
  • Wipe clean your electronic devices: Delete all personal data, files, emails, and messages, and download and save important files and contact details.
  • Give your boss and HR a heads-up: Before formally handing in your resignation, deliver the news personally to both your manager and HR.

➤ What Not to Do

Now that you know what to do before handing in your resignation, let’s go over the things that you should not do. Otherwise, you risk jeopardizing your career.

» Do Not Tell Your Colleagues You Are Leaving Before You Tell Your Boss

That one is a big no-no. You may be best friends with your colleagues. It still doesn’t matter. Your boss should always be the first to know that you are officially leaving. Otherwise, if they hear the news from someone else, it could reflect poorly on you.

» Do Not Put Anything Negative in Writing

If you must vent, do so at the bar after office hours, but do not put anything in writing. Avoid writing negative emails, text messages, or anything that leaves a paper trail — it might come back to haunt you.

» Do Not Quit on a Whim

Resigning from a job is a big decision that should not be taken lightly. Make sure to think things through, plan ahead, and make the necessary preparations. Unless you are in an abusive or dangerous situation, try to find ways to manage work-related stress and focus on getting out of there as prepared for the future as possible.

➤ TL;DR: Key Takeaways

  • Do not tell your colleagues you are leaving: Your boss and HR should always be the first to know.
  • Set your finances in order: Try to have enough savings to cover the next three to six months, preferably a year. Ideally, you should also have some form of passive income.
  • Do not quit on a whim: Think things through, plan ahead, and prepare yourself accordingly.

III.     How to Write the Best Letter of Resignation

As a general rule, always use standard business letter format. Pick a neutral, classic font such as Arial or Times New Roman 12, don’t go over one page, and make sure to use high-quality stationery.

➤ How to Structure a Resignation Letter

A letter of resignation should include the following, in this order:

  • Your full name and contact info
  • The date
  • Your employer’s contact details
  • Subject line
  • Salutation and the addressee’s name
  • First paragraph: state that you are resigning and your last day
  • Second paragraph (optional): apologize, express regret, give a reason for leaving, and say where you will be going next
  • Third paragraph: offer to assist with the transition
  • Fourth paragraph: express gratitude and wish your employer success
  • Fifth paragraph: indicate your preferred method of communication from now on
  • Closing
  • Your signature
  • Your name
  • CC to HR or other third parties

» Your Name and Contact Details

Always type your full name and make sure to put your up-to-date contact details. You should use your personal email address and telephone number, as soon you will no longer have access to your work phone and email account.

» Date

Make sure to put the date of submission of the letter and not the date on which you wrote it.

It is also a good idea to write out the name of the month to avoid potential misunderstanding, i.e., “November” instead of “11.”

Finally, note the difference between American and British English. In American English, the month precedes the day (“October 1, 2020”), whereas, in British English, the day goes first (“10 March 2020”).

s

Dont' Forget:

Regardless of whether you opt for American or British English, make sure that the rest of your letter conforms to that style too. You may also need to change your spell checker settings accordingly.

» Employer’s Contact Details

Again, make sure to put the full name and up-to-date contact details of your employer, and double-check that you have the right addressee.

» Subject Line

Stick to this formula: “Resignation — [Your full name]” for your subject line. If you are giving immediate or 24-hour notice, make sure to indicate that in the subject line as well, e.g., “Resignation Effective Immediately — [Your full name]” or “24-Hour Resignation Notice — [Your full name].”

» Salutation and Addressee

Stick to the standard “Dear [Name or Surname].” If you know the addressee well, and the two of you are on a first-name basis, it is fine to use their first name only.

However, if you are not that close or your company has a more formal work culture, use an honorific followed by their surname.

Note that honorifics in American English are punctuated (“Mr.”, “Mrs.”, “Ms.”, “Dr.”, or “Prof.”). In contrast, British English dispenses with punctuation (“Mr Jones” or “Ms Smith”).

» First Paragraph

Start with the two most important pieces of information: announce your resignation and indicate when your last day is going to be.

» Second Paragraph

While this one is entirely optional, it is nonetheless essential if you want to part on great terms with your employer.

First, apologize if you are giving a very short notice and express regret that you are leaving. You may even say that you will miss your workplace and colleagues — but don’t go overboard.

Then, state your reason(s) for leaving. However, whether you are quitting for personal or family reasons, or simply because you found a better job, do not go into too many details. A couple of lines on the page should be more than enough.

Pro Tip:

Always apologize if giving 24-hour or immediate notice.

» Third Paragraph

This one is also a must if you want to showcase your professionalism and lay the foundations of a great future relationship with your soon-to-be former employer and colleagues. Your resignation will likely put a strain on them, so make sure to offer to assist with the transition. You may volunteer to help train your replacement or take on extra work before you leave.

Pro Tip:

Consider drafting a written instructions file as an introductory guide for your replacement, and send a copy to your manager, too. You are bound to make a great impression.

» Fourth Paragraph

Be courteous and thank your employer for the knowledge and opportunities they gave you. It may not have been a pleasant experience. Still, it is the steepest learning curves that teach us the most valuable lessons.

You may also want to wish your employer success in their future endeavors, but that one is entirely up to you.

» Fifth Paragraph

Before you close your resignation letter, don’t forget to state your preferred channel of communication from now on, especially if your contact details have changed. If you expect to receive any paperwork or paychecks, make sure also to indicate a forwarding address.

» Close and Sign Off

Close with any of the standard business letter closings, such as “Best (regards)” or “Sincerely.” If you are close with the addressee, you may opt for “Your friend,” especially if you are retiring. However, as a general rule, avoid casual closings and save them for your farewell email.

Then, type your name, leaving enough space for your hand-written signature. Finish with a “CC:” line to HR or any other interested parties.

➤ What Not to Include in Your Letter of Resignation

Here again, it’s not only about the dos — you also want to steer clear of the don’ts.

A well-crafted resignation letter should not contain:

  • Unnecessary details
  • Confidential or personal information
  • Promises that you may not keep
  • Jokes and humor
  • Negative or passive-aggressive comments

— Unnecessary Details

A professional letter of resignation should be short and to the point. Avoid adding excessive detail and resist the temptation to go on a tangent about your retirement plans, your new job, or how much you will miss the old one.

— Confidential or Personal Information

Your resignation letter may be read by a number of people and is likely to be kept indefinitely in your employment file. That is why you should not volunteer any sensitive, confidential, or personal information about yourself or others. Do not discuss finances, medical issues, or your personal life.

— Promises That You May Not Keep

While it is considered good form to offer to help during the transition period, be realistic. Only make promises that you know you can and want to keep. If you know that you will be stretched out thin as it is, it may not be wise to take on extra tasks. It is also crucial not to promise that you will cooperate with your employer after your last day at work unless you want and will be able to do that.

— Jokes and Humor

A letter of resignation is a formal business document. Therefore, keep any jokes, witty comments, or tongue-in-cheek remarks out of it. Save the laughs for your farewell drinks.

— Negative or Passive-Aggressive Comments

Regardless of how much you may hate your boss, colleagues, or workplace, do not give that away in your resignation letter. Keep your tone and writing style strictly professional, and find a more appropriate way to express your frustration.

IV.     After You Hand in Your Resignation

It may be tempting to think that once you type, print, sign, and hand in your resignation letter, you are all set and ready to move on with your life. If you want to handle your resignation in a professional manner, however, there are a few extra steps that you need to take.

» Talk to HR

Even if you already paid a visit to HR before sending your resignation letter, there may still be things left to discuss. Make sure to raise issues such as claiming unused annual or sick leave and any employee or other benefits you may be entitled to.

» Send Out a Leaving Email

While it’s best to bid your good-byes in person, make sure also to send out a farewell email to all your colleagues. That will ensure that you do not forget anyone. Remember to also copy in any part-time staff, freelancers, or external contractors that you may have worked with.

Unlike resignation letters, farewell emails may be casual, funny, and emotional. Feel free to use this opportunity to joke or reminisce within reasonable limits.

» Organize Your Farewell Drinks or Party

If you are on good terms with your colleagues, consider organizing a farewell party, dinner, or drinks. There is no need to splurge or throw the party of the year. It can be a modest affair — it’s the intention that counts.

➤ TL;DR: Key Takeaways

  • Talk to HR: Make sure to raise issues such as claiming unused annual or sick leave and employee or other benefits.
  • Send out a leaving email: Remember to also copy in part-time staff, freelancers, and external contractors.
  • Organize Farewell Drinks or Party: There is no need to splurge, but it is a nice gesture.

V.     Resignation Letter Templates and Examples

➤ Resignation Letter Samples by Length of Notice

» One or Two Months Notice of Resignation

⇊ Download the Template ⇊

Your contact details
[Full name]
[Street address]
[City, state, zip code]
[Telephone number]
[Personal email]

Date of submission
[Date]

Employer’s contact details
[Full name of the addressee]
[Their title]
[Name of the company, organization, or institution]
[Street address]
[City, state, zip code]

Subject line
RE: Resignation — [Your name]

Salutation
Dear [Martin/Ms. Lee]:

I am writing to let you know that I hereby resign from my position as [Sales Manager] at [ABC Ltd.]. My last day at work will be in [one month] [two months], on [Monday, March 2], as per my contract of employment.
Click to download the letter of resignation one or two months notice template Word document
While I have greatly enjoyed working at [ABC Ltd.], I feel that it is now time for me to move on to other things. [I have accepted an offer for the position of a Senior Sales Manager at XYZ Ltd.] [I will be going back to school in the fall to pursue a Master’s Degree in Economics at XYZ University].

I appreciate that my departure is likely to increase the workload of my coworkers for the foreseeable future. That is why I would be happy to help in any way that I can in the interim and will be available to help train my replacement if needed.

I also wish to take this opportunity to express my gratitude for your continued support and guidance and wish you and everyone at [ABC Ltd.] every success in the future. My time at [ABC Ltd.] helped me grow as a person and professional, and I have made friendships to last a lifetime.

Should you need to contact me after my last day in the office, you may reach me at [telephone number and/or email].

Thank you again. It has been a pleasure to work with you.

Sincerely,

Your hand-written signature
[Signed]

Type your full name
[Full name]

Full names of CC’d HR staff
CC: [Full names]

» Two Weeks Notice of Resignation

⇊ Download the Template ⇊

Your contact details
[Full name]
[Street address]
[City, state, zip code]
[Telephone number]
[Personal email]

Date of submission
[Date]

Employer’s contact details
[Full name of the addressee]
[Their title]
[Name of the company, organization, or institution]
[Street address]
[City, state, zip code]

Subject line
RE: Resignation — [Your full name]

Salutation
Dear [Zahra/Prof. Garcia]:

Please accept this as my formal resignation from my position as [Teaching Assistant] at [ABC University]. My last day at work will be in two weeks, on [Thursday, August 3].
Click to download letter of resignation: two weeks notice
While I regret leaving such a supportive and intellectually stimulating environment, it is now time for me to move on. [I will be going on extended maternity leave starting mid-August] [I will be starting a new job as a Senior Researcher at XYZ Research Institute beginning of September].

In the interim, I will do my best to make the transition as smooth as possible for everyone. I would be happy to train my replacement or help in any other way that I can.

I would also like to take this opportunity to thank you and everyone on the team for all your help and support over the past [three years]. Our work together has taught me invaluable lessons that I will be sure to take with me as I move forward.

I wish you every success in the future.

Sincerely,

Your hand-written signature
[Signed]

Type your full name
[Full name]

Full names of CC’d HR staff
CC: [Full names]

» Letter of Resignation with 24-Hour Notice

⇊ Download the Template ⇊

Your contact details
[Full name]
[Street address]
[City, state, zip code]
[Telephone number]
[Personal email]

Date of submission
[Date]

Employer’s contact details
[Full name of the addressee]
[Their title]
[Name of the company, organization, or institution]
[Street address]
[City, state, zip code]

Subject line
RE: Resignation — [Your full name]

Salutation
Dear [James/Mr. Chowdhury]:

It is with great regret that I hereby resign from my position as [Head Administrator] at [XYZ Corp.]. My resignation shall take effect in 24 hours at [5:00 PM, Wednesday, December 15].
Click to download letter of resignation: 24-hour notice
Please accept my sincerest apologies for the short notice. I am afraid the circumstances are entirely beyond my control.

Naturally, I fully appreciate that my resignation will pose serious challenges for the [company/organization]. Therefore, I shall be available to provide remote assistance in any way possible in the next couple of months, including over conference or video calls.

You may reach me during standard office hours at [your telephone number and email address]. Please forward any paperwork and paychecks to [your forwarding address].

I would also like to take this opportunity to thank you and all my colleagues for the continued support, guidance, and outstanding teamwork. I wish everyone all the best of luck in their future endeavors.

Sincerely,

Your hand-written signature
[Signed]

Type your full name
[Full name]

Full names CC’d HR staff
CC: [Full names]

» Letter of Resignation with Immediate Notice

⇊ Download the Template ⇊

Your contact details
[Full name]
[Street address]
[City, state, zip code]
[Telephone number]
[Personal email]

Date of submission
[Date]

Employer’s contact details
[Full name of the addressee]
[Their title]
[Name of the company, organization, or institution]
[Street address]
[City, state, zip code]

Subject line
RE: Resignation — [Your full name] — Effective Immediately

Salutation
Dear [Mr. Cohen]:

I regret to inform you that I hereby resign from my position as [Private Equity Analyst] at [XYZ Research] effective immediately due to [family] [health] [personal] reasons.
Click to download letter of resignation with immediate notice
Please accept my sincere apologies for the extremely short notice. Unfortunately, however, the circumstances are entirely beyond my control.

I appreciate that my sudden resignation will come as a shock to my team, management, and our clients. Therefore, I will remain available to provide remote assistance as needed over the next one to two months.

I also wish to take this opportunity to thank you for all our work together. Working at [XYZ Research] has been a great pleasure and the highlight of my career. Your continued guidance and support over the years helped me grow both as a person and a professional, for which I will be forever grateful.

Feel free to contact me at [your telephone number and email]. Please forward any paperwork to [your forwarding address].

Once again, thank you, and I wish you and everyone at [XYZ Research] every success in the future.

Sincerely,

Your hand-written signature
[Signed]

Type your full name
[Full name]

Full names CC’d HR staff
CC: [Full names]

➤ Resignation Letter Samples by Reason for Leaving

» Resignation Letter for a New Job Opportunity

⇊ Download the Template ⇊

Your contact details
[Full name]
[Street address]
[City, state, zip code]
[Telephone number]
[Personal email]

Date of submission
[Date]

Employer’s details
[Full name of the addressee]
[Title of the addressee]
[Name of the company, organization, or institution]
[Street address]
[City, state, zip code]

Subject line
RE: Resignation — [Your full name]

Salutation
Dear [Mr. Beaufort]:

I am writing to inform you that I hereby resign from my position as [Computer Systems Manager] at [XYZ Tech]. My last day will be in [one month], on [Friday, June 18], as per my contract of employment.
Click to download resignation letter for a new job opportunity
While I greatly enjoyed working at [XYZ Tech], it is now time for me to move on. As of [August 1], I will be starting my new job as [Senior Computer Manager at ABC Tech], where I hope to acquire new skills and progress in my career.

I am happy to assist in any way that I can during this time of transition. I would be glad to help train my replacement and support my colleagues, who will be taking on my responsibilities in the interim.

I would also like to take this opportunity to thank you for your continued support and guidance over the past [five years]. During my time at [XYZ Tech], I learned invaluable lessons, grew as a professional, and made real friends. I wish you and everyone on the team all every success in the future.

After my last day at work, you can reach me at [telephone number and email].

Once again, thank you for everything. It has been a true pleasure to work with you.

Sincerely,

Your hand-written signature
[Signed]

Type your full name
[Full name]

Full names of CC’d HR staff
CC: [Full names]

» Going Back to School Resignation Letter

⇊ Download the Template ⇊

Your contact details
[Full name]
[Street address]
[City, state, zip code]
[Telephone number]
[Personal email]

Date of submission
[Date]

Employer’s details
[Full name of the addressee]
[Their title]
[Name of the company, organization, or institution]
[Street address]
[City, state, zip code]

Subject line
RE: Resignation — [Your full name]

Salutation
Dear [Ms. Smith]:

I am writing to let you know that I hereby resign from my position as [Marketing Assistant] at [ABC Company]. My last day will be in [a month], on [Friday, December 30].
Click to download a going back to school resignation letter example
While I will miss working with the wonderful team at [ABC Company], I have decided to pursue [a three-year, full-time degree in Marketing and Advertising at XYZ University], where I hope to gain valuable new skills and grow as a professional.

I appreciate that my departure may inconvenience you and my coworkers, and would be happy to help in any way that I can in the interim. In particular, I would be glad to train any new or current colleagues that will be taking on my duties.

I also wish to thank you for believing in me and giving me the opportunity to work at [ABC Company] during the past [two years]. My work here taught me invaluable lessons and helped me grow as a professional. I wish you and everyone at [ABC Company] every success in the future.

Should you need to contact me after my last day at work, you can reach me at [telephone number and email].

Sincerely,

Your hand-written signature
[Signed]

Type your full name
[Full name]

Full names of CC’d HR staff
CC: [Full names]

» Resignation Letter due to Personal or Health Reasons

⇊ Download the Template ⇊

Your contact details
[Full name]
[Street address]
[City, state, zip code]
[Telephone number]
[Personal email]

Date of submission
[Date]

Employer’s details
[Full name of the addressee]
[Their title]
[Name of the company, organization, or institution]
[Street address]
[City, state, zip code]

Subject line
RE: Resignation — [Your full name]

Salutation
Dear [Ms. Nowak]:

I am writing to let you know that I hereby resign from my position as [Senior Accountant] at [XYZ Ltd.]. My last day will be [in two weeks], on [Tuesday, June 30].
Click to download resignation letter due to personal or health reasons template
While I thoroughly enjoyed working at [XYZ Ltd.] over the past [two years], my [family] [health] requires my full attention at the moment. [I am starting a long-term medical treatment]. [My spouse/partner and I are soon having a baby]. I will, therefore, need to take a few months off to [focus on my health] [support my family].

I would like to take this opportunity to thank you for your continued support and guidance. I learned a lot at [XYZ Ltd.], and I will be sure to take these valuable lessons with me as I move on.

I remain ready to assist in any way that I can to help ease the transition. Should you need to contact me after my last day at work, you can reach me at [telephone number and email].

Sincerely,

Your hand-written signature
[Signed]

Type your full name
[Full name]

Full names of CC’d HR staff
CC: [Full names]

» Quitting a Job to Go Travelling, Taking a Gap Year, or Sabbatical

⇊ Download the Template ⇊

Your contact details
[Full name]
[Street address]
[City, state, zip code]
[Telephone number]
[Personal email]

Date of submission
[Date]

Employer’s contact details
[Full name of the addressee]
[Their title]
[Name of the company, organization, or institution]
[Street address]
[City, state, zip code]

Subject line
RE: Resignation — [Your full name]

Salutation
Dear [Mr. Williams]:

This is to let you know that I hereby resign from my position as [Assistant Nurse] at [ABC Hospital]. My last day at work will be [in two weeks], on [Friday, January 31].
Click to download resignation letter for quitting a job to go travelling, taking a gap year, or sabbatical
While I love working at [ABC Hospital], I have decided that I need a change of scenery to gain new skills, knowledge, and a fresh perspective. To that effect, I am [going traveling for a year] [taking a gap year] [taking a sabbatical].
In the interim, I would be happy to assist in any way that I can to help ease the transition for everyone.

I would also like to thank you for giving me the opportunity to work alongside our fantastic team. I loved working at [ABC Hospital] and learned a lot from you, my coworkers, and our [patients/clients], and I will certainly miss you all.
I remain available to discuss further details. If you need to contact me after my last day at work, you can reach me at [telephone number and email].

Thank you again. I wish you all the best in your future endeavors.

Sincerely,

Your hand-written signature
[Signed]

Type your full name
[Full name]

Full names of CC’d HR staff
CC: [Full names]

» Resignation Letter for Retirement

⇊ Download the Template ⇊

Your contact details
[Full name]
[Street address]
[City, state, zip code]
[Telephone number]
[Personal email]

Date of submission
[Date]

Employer’s contact details
[Full name of the addressee]
[Their title]
[Name of the company, organization, or institution]
[Street address]
[City, state, zip code]

Subject line
RE: Resignation — [Your full name]

Salutation
Dear [Paul/Mr. Turner]:

I am writing to let you know that I hereby retire from my position as [Sales Representative] at [XYZ Ltd.]. My last day will be [in a month], on [Monday, February 18].
Click to download retirement resignation letter template
While I look forward to my retirement, I will miss everyone at [XYZ Ltd.]. Working at [XYZ Ltd.] for the past [ten years] has been a real pleasure and privilege. There is certainly no better place where I would choose to end my professional career. Thank you for your professionalism, hard work, and continued support over the years.

Please let me know if I can be of any assistance before I leave. In case you need to contact me after my last day here, you can reach me at [telephone number and email].

Once again, thank you for everything. I wish you and all my coworkers success in your future endeavors, and I hope to be able to see you all often.

Sincerely,

Your hand-written signature
[Signed]

Type your full name
[Full name]

Full names of CC’d HR staff
CC: [Full names]

V.     Free Bonus Giveaway: Insider Tips on How to Capitalize on Your Resignation and Make It Work for You

As promised, here go our bonus expert tips on how to use your resignation to lay the foundations of your future success:

  • Ask for a reference: Before your last day at work, make sure to ask your manager for a reference or letter of recommendation. The best time to do that is during a one-on-one conversation.
  • Refer to a specific project or skill in your resignation letter: When giving thanks in your letter of resignation, make sure to mention a task, project, or skillset that you are particularly grateful for. The added touch would make your gratitude much more credible, and your manager would be more likely to give you a good reference.
  • Say that you would be happy to work together again: In both your resignation letter and your one-on-one talk with your manager, make sure to mention that you would be happy to work with them in the future, even if that may not be entirely true.
  • Share your new contact information and details about your new job: Your manager may be familiar with your new employer and could give you valuable tips.

VI.     Final Thoughts

We hope that you enjoyed our guide on how to write a letter of resignation and quit your job in a professional manner. All the tips above come from many years’ worth of experience in HR and have been tried and tested across many different industries. If you found any of our tips helpful, feel free to share your experience in the comments section below. Likewise, if you did not find our guide useful, please let us know so that we can grow and improve.

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